Accounts Payable Processor

CA - San Diego
Pay Rate: $25 - $29 per hour

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Job Description:
If you are a team player, detailed oriented, highly organized and enjoy the fast pace of a busy office, this may be a great opportunity for you. This position assists with reviewing, verifying, coding, and processing accounts payable invoices in a timely and accurate manner. The Accounts Payable Processor also reconciles accounts and serves as liaison with other departments regarding questions and/or discrepancies.

Corporate Credit Card reconciliations, coding, review, and follow-up.
Process Agent/Employee Expense Reports by reviewing and ensuring submissions are compliant with corporate expense policies, requesting additional support/approvals as needed, coding, and processing.
Process Agent Marketing Allowance monthly payouts on a timely basis, review any receipt-based plans, and keep up to date with any new/modified/termed agent agreements.
Review Service Contracts and special agreements made by corporate and validate the invoice received to agreements.
High volume invoices processing with multi-entity and multi-department line allocations. About 1500 Vouchers/ 3500 individual lines a month are entered into the AP system.
Review all invoices for accuracy, provide coding, verify approvals, and enter accounts payable invoices in the Sage 500 MAS system.
Budget comparisons for company events, Cap Ex, Facilities, and misc. large costs.
Assistance with 1099s by collecting/tin matching W-9s received for new/existing vendors. Also collecting related party forms.
Setting up new vendors in the MAS system ensuring proper documentation and approval by the manager are received.
Validation of any vendor changes and follow-up by phone with vendors to prevent any Cybersecurity threats.
Cutting and voiding checks 2-3 times a week as well as on a needed basis.
Assist in fulfilling accounts payable month-end process, validate invoices for the current month, and ensure they were entered into MAS or accounted for on the manager's month accrual list.
Exemplary customer service skills are required to fulfill requests and inquiries from our vendors, employees, and agents.
Perform any additional accounting-related responsibilities as requested or assigned.

Required Education & Experience:
Associate degree in accounting or business, or equivalent knowledge and work experience.
A minimum of two plus years of accounts payable experience. Related industry experience helpful.
Experience working with vendors and customers.

Required Skills:
Strong computer skills and proficiency in Excel.
Ability to calculate figures and amounts such as discounts and interest.
Effective analytical and problem-solving skills.
Perform and prioritize multiple tasks and projects concurrently.
Effective oral and written communication skills.
Excellent organizational and interpersonal skills, a customer-service focus, and the ability to work as a member in a team-oriented environment.
Detail-oriented with the ability to work independently and responsibly with minimal supervision and to prioritize and handle multiple tasks and projects concurrently.
SAGE MAS Accounting System experience preferred.
Real Estate experience and the experience of reading and reviewing contracts are a plus.

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