OH - Columbus

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 Daily (or As-Needed) Tasks
Open and sort mail relating to bank accounts and accounts payable
Deposit checks into Ohio State Bank operating accounts
Remote scan checks for deposit into Huntington (HNB) IOTA account as needed
Identify and reimburse operating accounts for charges paid by other operating accounts
Monitor balance in HNB analysis account and transfer operating funds if needed
Monitor check stock for operating and IOLTA checks and order checks when needed
Monitor ink & postage funds for meter and order more/add funds when needed
Add/remove 8 apartment unit tenants from website when needed
Collect and file year-end tax documents received in yearly tax folders for CPA
Prepare ad-hoc financial reports from QuickBooks requested by owners
Maintain personal financial statements for owners in Excel and update as requested
Process new-hire paperwork and termination paperwork for payroll, disability, and 401k
Bi-weekly Tasks
Process and submit payroll to HR Butler (payroll provider)
Input payroll transactions into QuickBooks
Process and submit 401k deferrals
Input 401k deferrals into QuickBooks
Print payable invoices received, process payables and print checks
Monthly Tasks
Reconcile operating account bank statements with QuickBooks
Issue Simplifile reimb. check from Clean operating to HNB Clean IOTA dump file
Download/save HNB E-Recording statements (deposit and analysis) for title agencies
File monthly money market statements for individual client trust accounts
Email Columbia Title financials to owner for review and forward to recipients
Compute and email sub-tenant monthly bill from prior office space until lease expires
Monitor and record monthly ACH deposits and report receipts for 5 entities
Identify outstanding title search invoices older than 6 months
Update spreadsheet for Clean Title Analysis and Clean E-Recording bank service charges
Categorize accounts and record totals in QuickBooks for 3 credit card statements
Generate quarterly UPS reimbursement invoice in Excel to partner of Leadership Title
Distribute quarterly financials to Jubilee Harvest recipients
Download and forward quarterly P&Ls from QuickBooks to CPA for CAT payments
Prepare and process 1099s in QuickBooks for operating accounts

Process and pay workers comp insurance twice a year
Compile and upload Pentegra year-end census data and complete online questionnaire
Estimate annual analysis fees & issue pro-rated checks from title companies to fund
Issue and mail HSA deposit checks for two owners
Prepare and submit BWC Payroll True-up for 4 title companies
Year-end CPA Checklist:
o Download from QuickBooks into Excel year-end financials (P&L, Balance Sheet,
Trial Balance, General Ledger) for 9 entities
o Scan monthly bank statements to CPA for 2 real estate entities
o Compare mortgage loan data on summary spreadsheet with bank tax documents
received and reconcile any discrepancies in QuickBooks
o Enter year-end loan balance, interest paid, and principal paid for real estate
entity on mortgage loan summary spreadsheet
o Scan and forward 1099-INTs to CPAs along with tax documents in tax files
o Reconcile payroll W-3s with QuickBooks data for 4 title companies
o Scan payroll W-3s for 4 title companies and W-2s for Clean Title to CPA
o For one entity, scan investment information to CPA
o Report annual E-Recording account bank service charges (2 title agencies) to CPA
Maintain salary and bonus spreadsheet for title companies
Follow-up with CPA to obtain adjusting journal entries for QuickBooks to match returns
Reconcile owner equity distributions and issue any payment necessary
Total yearly bookkeeping expenses and issue prorated checks from title companies to
reimburse Clean Title
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