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Collection Hearing AssistantFL - Tampa
SUMMARY: The Collection Hearing Assistant I will perform clerical and administrative duties in support of a high volume collections practice of law firm. Responsibilities include scheduling hearings, depositions, mediations and trials; communicating and coordinating dates with the parties, counsel and the court; managing calendars for four plus (4+) attorneys; reviewing and processing incoming and outgoing mail related to hearings; preparing and processing documents for filing with the cour
SCHEDULING: Review workflow reports to determine type of hearing needed and priority level Obtain hearing dates from the Court and communicate with the parties to coordinate a date Update master department calendar and attorney calendars with hearing information Obtain Local Counsel/ Hire-Out attorneys to attend out of area hearings
DOCUMENT PRODUCTION AND PROCESSING Prepare basic pleadings such as Notices of Hearing and file with the court Prepare and send hearing packages to Local Counsel/ Hire-Out attorneys via Fed Ex or email in advance of hearing Process incoming mail received electronically and/or by hard copy and x-code for proper queue and follow-up
FILE MANAGEMENT: Enter notes in database of all record activities Complete tasks assigned via various queues within timelines set by the attorney and supervisor Prioritizes work appropriately based on needs of attorney and case deadlines
COMMUNICATION: Communicate with judicial assistants, opposing counsel, attorneys, and litigants by e-mail, telephone, or correspondence Communicate with supervisor and supervising attorney regarding case files and workload
EDUCATION & EXPERIENCE: Minimum High School Diploma or equivalent; college degree preferred but not required Minimum of one year of legal experience
KNOWLEDGE, SKILLS & ABILITIES: Computers and Software Intermediate knowledge of commonly used business software programs including Microsoft Word, Excel and Outlook; Corel WordPerfect; PDF files and electronic documents; Windows operating system and common PC computing tasks. Critical Thinking/Problem-solving Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Identify problems and review information to develop and evaluate options. Clerical/Administration Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
PHYSICAL REQUIREMENTS AND WORK CONTENT
Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands* While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision. Work Environment** This position is a sedentary position that requires 8 hours of sitting at a desk in a climate controlled environment with frequent computer, mouse, 10 key touch and phone work.